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Administrative Assistant – Pedestrian Jobs

Room administrative assistant

Reports to: Director
Direct reports: Marketing and communication manager, general manager, production manager
Use: Part time / 20 hours per week. Typical working hours are negotiable depending on successful candidates and organizational needs.
Remuneration: $42,000 to $45,000,000 per year (pro-rated)
Retirement contribution: 9.5%

Position Summary The site administrative assistant is responsible for the smooth running of evening events at the Great Club. The successful candidate will be involved in assisting with all of our TGC bookings, including local, interstate, and international music acts and private events. This role is ideal for anyone looking to enter the music industry or diversify their current experience.

About the Grand Club
TGC is an independent music venue located in Marrickville, NSW. Since early 2021 we have hosted Molly Millington, MAY-A, Polish Club and Middle Kids. The TGC team is passionate about delivering high quality live music events for our wide range of artists and audiences. We love good times and good vibes.

Main responsibilities

In order of priority, the Site Administration Assistant role is responsible for:

  • Advancing logistics for all shows, in all locations
  • Creation of spreadsheets
  • Creation of contracts
  • Ticketing – link building, sales tracking, triggering marketing
  • Ticketing reporting and follow-up
  • Respond to social media and general email inquiries
  • Assistance with reservation requests
  • Assist the marketing team with announcement schedules and facilitate social media
  • Site Maintenance

Shared responsibilities

All roles at TGC share some degree of responsibility for the following:

  • WHS and taking care of space
  • Community Engagement and Liaison with Artists
  • Meet compliance requirements
  • Knowledge of business partners and relationships

Key attributes

The Site Administrative Assistant is self-motivated, an excellent communicator and has an eye for detail. They will take initiative in their responsibilities and maintain an approach of continuous improvement and collaboration. They also have a demonstrated commitment to and understanding of the creative, performing arts and hospitality industries and their audiences.

Skills, experience and certifications required

  • Skills demonstrated in Gsuite
  • Use Squarespace and other website platforms with confidence
  • Confident use of social media platforms and promotional tools
  • Confidently using Oztix or similar ticketing platform
  • Demonstrated experience of teamwork and working with clients

Non-essential and desirable skills and certifications

  • Diploma or bachelor’s degree in music business management
  • Experience in the creative, performing arts and hospitality industries

How to register

  • Review key responsibilities and required criteria outlined in job description
  • Email with a cover letter and resume (no more than four A4 pages) showing required and desirable skills
  • Include a website or PDF portfolio of relevant recent work, e.g. campaigns, product development, audiovisual content

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